We would suggest, initially, that you get a specialist toilet company to conduct a review of your existing stock of toilets and for them to make some recommendations. This will generally be done for free and can form the basis of the discussions which your toilet committee will inevitably enjoy! Most companies will be very pleased to come and present their thoughts on your options as well. At Healthmatic, we have now conducted over one hundred full toilet reviews for Councils across the UK.
We would strongly recommend that a delegation visit example toilets prior to finalising thoughts. The words of a silky smooth salesman may not live up to reality in the physical manifestation. The main examples in the each area are:
Once the Council has decided what they would like to do, the matter of finance must be addressed. Nearly all tenders fall under OJEU rules as their value will be over £172,000.
There are three main purchase options:
There is no requirement to enter into long agreements with contractors. However, the longer the agreement struck in a rental, then the less the annual payment will be. In general most longer term contracts will be index linked with the Retail Price Index.
Most toilet contractors come with a full design and build team which will help reduce the costs of the project. An architect is useful where the toilet is a new build and they can be asked to design the envelope surrounding the toilet block.
The project will normally last 4 - 6 weeks. It is absolutely essential that the location chosen has been considered with reference to the location of the utilities, as otherwise the project costs can balloon if these have not been accounted for at the tender stage. Service connections will be ordered prior to contractors starting on site as they tend to have the longest lead time items.
Once installed, the toilet needs an official opening. This gives Councillors the opportunity to demonstrate the material benefits that they are bringing to the area and the public a chance to hear about the new toilet via the press. We have never known a case yet where the local press has not wanted to get involved with the opening!